General Committee Meeting Post-Meeting Agenda

Tuesday, March 22, 2022

2:30 P.m. - 5:30 P.m.

Hybrid / Council Chamber

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1.

NOTICE

This meeting will be held as a hybrid meeting with Members of Council participating in person at Town Hall and remotely. Members of the public are invited to view the meeting by attending in person, watching the live stream or calling into the meeting.

Should you wish to attend this meeting in person, you are encouraged to complete the Participation Request form on the Town's website. In consideration of physical distancing requirements, capacity of the Council Chamber is limited. 

The live stream of this meeting will be available on the Town's website approximately five (5) minutes prior to the start of the meeting.

Members of the public that wish to call into the meeting can listen to the proceedings at:

Toll Free Phone Number: 1-833-311-4101
Meeting Access Code: 2631 459 2496#

If you have questions or comments regarding items on this agenda, please contact Council and Committee Services by email to [e-mail] or by phone at 905.584.2272 ext. 2366. Please advise us if you require an accessibility accommodation to participate in the meeting or if you require this package in an alternative format.

2.

CALL TO ORDER

3.

DISCLOSURE OF PECUNIARY INTEREST

4.

CONSENT AGENDA

5.

DELEGATIONS

5.1

Cynthia Wood and Alexis Fraser regarding agenda item 9.3.1 Neighbours of Boston Mills Road for a Safer and Cleaner Community

6.

PRESENTATIONS

6.1

Proposed Encroachment By-law & Clean Yards By-law Amendment

Presentation by Mark Sraga, Director, Building and Municipal Law Enforcement / Chief Building Official

7.

STAFF REPORTS

7.1

Staff Report 2022-0076: Town of Caledon Priorities for the 2022 Provincial Election

7.2

Staff Report 2022-0118: Proposed Policy Updates and the Use of Alternative Languages for the 2022 Municipal and School Board Election

7.3

Staff Report 2022-0066: 2021 Q4 Capital Status Update

7.4

Staff Report 2022-0069: Proposed 2022 Property Tax Ratios

7.5

Staff Report 2022-0070: Proposed Interest Free Payment Option for Invoices by Fire and Emergency Services

7.6

Staff Report 2022-0128: Pre-approval for the Purchase of 2023 Fleet and Heavy Equipment

7.7

Staff Report 2022-0029: Proposed New Name for the Old Bolton Fire Hall Facility at 28 Ann Street, Ward 5

7.8

Staff Report 2022-0004: Partial Assumption of Municipal Services, Fernbrook Homes (Etobicoke Creek) Ltd. Anthem Residential Subdivision, Plan of Subdivision 43M-1845, Ward 2

7.9

Staff Report 2022-0099: Proposed Meeting Additions to the 2022 Council & Committee Meeting Schedule

8.

NOTICES OF MOTION

8.1

Mayor A. Thompson - Request for Financial Assistance to Permit a Trailer at 14195 Torbram Road

Whereas the property owner of 14195 Torbram Road applied for a Building permit to place a residential trailer on the noted property which is currently vacant land, the use of the trailer is intended to accommodate farm assistance;

Whereas pursuant to the Town’s Development Charges By-law, the town’s portion of development charges for the placement of the residential trailer is 46,006.56 as the exemption provisions within the By-law do not apply unless the trailer is a secondary dwelling;

Whereas the Town supports local farmers and their need to hire and retain farm assistance for the viability of their agricultural operations;

Now therefore be it resolved that a grant in lieu of development charges be provided to the property owner of 14195 Torbram Road, to the upset limit of $46,006.56; for the placement of the residential trailer, subject to all the conditions of the Building permit being met to the satisfaction of the Chief Building Official or designate; and

Further that in lieu of a two-cheque exchange between the Town and property owner, the grant be processed by an internal transfer from the Town's Grants - Development Charges Exemption operating budget to the Development Charge reserve funds revenue accounts.

8.2

Councillor L. Kiernan - Nuisance Noise from Exhaust Systems

Whereas nuisance noise resulting from exhaust systems has for decades created negative impacts on Caledon residents and the enjoyment of their homes and community;

Whereas municipalities such as the Town of Ajax have brought similar motions forward requesting the Province of Ontario take action to address the nuisance noise caused by vehicular exhaust systems; 
 
Now therefore be it resolved that Town of Caledon Council urge the Province of Ontario to work with the Lieutenant Governor to expedite the proclamation of section 75.1 of the Highway Traffic Act (Better for People, Smarter for Business Act, 2019, S.O. 2019, c. 14, Sched. 16, s. 11);
 
That the Ministry of Transportation be requested to set a maximum decibel count for exhaust systems to ensure that exhaust systems with the capability of exceeding 80 decibels will not be available for sale and will not be permitted in the Province of Ontario, and consider reviewing and increasing associated penalties for non-compliance;
 
That the Province of Ontario be requested to provide funding for police services in Ontario to be equipped with approved decibel monitor devices to aid in effective enforcement efforts; and
 
Further that a copy of this motion be sent to the Honourable Caroline Mulroney, Minister of Transportation, the Honourable Sylvia Jones, Solicitor General / MPP Dufferin-Caledon,  all Peel municipalities, Ontario Provincial Police and the Peel Regional Police.

8.3

Councillor L. Kiernan - Proposed Noise By-law Amendment to Restrict the Operation of Construction Equipment on Sundays and Statutory Holidays

Whereas the Town’s Noise By-law permits the operation of any equipment in connection with construction to occur 7 days a week from 6:00 a.m. to 11:00 p.m.;
 
Whereas residents have brought forward concerns regarding the use of construction equipment on Sunday’s disturbing the peace and enjoyment of their properties;
 
Whereas it is reasonable to restrict the use of construction equipment at certain times to support the peace and enjoyment of the community; 
 
Now therefore be it resolved that a by-law be enacted to amend the Town’s Noise By-law to restrict the operation of any equipment in connection with construction on Sundays and statutory holidays between the hours of 8:00 p.m. one day to 8:00 a.m. the next day; and

Further that the proposed amendment is not a major change to the Town’s Noise By-law and therefore a public open house is not required pursuant to the Town’s Notice Policy.

8.4

Councillor N. deBoer - Request to Review Airport Road and Highway 9 Intersection

Whereas the intersection of Airport Road and Highway 9 often experiences significant traffic congestion of vehicles, particularly during rush hour and in the summer months;
 
Whereas traffic congestion will increase over time within the Town of Caledon and surrounding areas as the population grows;   
 
Whereas the Ministry of Transportation is responsible for managing the traffic signaling infrastructure at the subject intersection; 
 
Now therefore be it resolved that the Ministry of Transportation be requested to review opportunities to install advanced left turn signals at the intersection of Airport Road and Highway 9 to alleviate traffic congestion travelling north and west bound during peak times.   

8.5

Councillor N. deBoer - Request to Review Airport Road and Old Church Road Intersection

Whereas the intersection of Airport Road and Old Church Road often experiences significant traffic congestion during morning and evening rush hour;
 
Whereas there is currently no advanced left turn signal for vehicles traveling south on Airport road and turning on to Old Church Road, resulting in an accumulation of traffic;

Whereas vehicles travelling south on Airport Road frequently enter into hatched pavement markings to illegally pass on the right side of vehicles waiting to turn left;

Whereas the Region of Peel is responsible for managing the traffic signaling infrastructure at the subject intersection;
 
Now therefore be it resolved that the Region of Peel be requested to investigate the subject intersection to improve traffic flow for those travelling southbound, including the installation of an advanced left turn signal, to reduce illegal passing. 

8.6

Councillor A. Groves - Optional Small Business Property Tax Subclass

Whereas the Province of Ontario passed amendments to the Assessment Act in May of 2021 providing Ontario municipalities with the option to provide a property tax reduction for properties defined under an Optional Small Business Tax Subclass;

Whereas the Region of Peel convened a working group comprised of Region of Peel, City of Brampton, City of Mississauga and Town of Caledon staff that has engaged with various stakeholders in reviewing the optional small business subclass (the “Subclass”);

Whereas the Region of Peel must pass a by-law to adopt the Optional Small Business Tax Subclass for implementation in local municipalities;

Whereas on October 28, 2021 Region of Peel Council endorsed the staff recommendation not to adopt the Optional Small Business Subclass for 2022, at that time;

Whereas this policy decision can be revisited in future tax policy reviews;

Whereas implementation of the Optional Small Business Tax Subclass requires careful consideration, thorough consultation with the community and with local municipalities;

Now therefore be it resolved that the Town of Caledon request that a meeting be held with the Mayors of the Town of Caledon, City of Brampton, City of Mississauga, the Chief Financial Officer of the Region of Peel, and the Regional Chair of the Region of Peel to discuss revisiting this tax policy and options moving forward; and

Further that a copy of the motion be sent to the Honourable Vic Fedeli, Minister of Economic Development, Job Creation and Trade, the Honourable Maud Murray, Deputy Minister of Economic Development, Job Creation and Trade, the Honourable Prabmeet Sarkaria, President of the Treasury Board on Ontario and the Region of Peel.

9.

CORRESPONDENCE

9.1

Memorandums

9.1.1

Supplementary Information regarding a Notice of Motion for an Optional Small Business Property Tax Sub-class

Memorandum from Hillary Bryers, Manager, Revenue, Finance / Deputy Treasurer

9.1.2

2021 Statement of Remuneration and Expenses

Memorandum from Venus Garnett, Financial Analyst, Finance, dated March 22, 2022

9.1.3

Biannual Purchasing Report July 2021 to December 2021

Memorandum from Amedeo Valentino, Manager, Purchasing and Risk Management, Finance, dated March 22, 2022

9.1.4

Supplementary Information regarding the Request from the Brampton Christian School to Waive the Town's Portion of Development Charges for the Facility Expansion

Memorandum from Hillary Bryers, Manager, Revenue, Finance / Deputy Treasurer, dated March 22, 2022

9.1.5

Supplementary Information for Notice of Motion - Request for Financial Assistance to Permit a Trailer at 14195 Torbram Road

Memorandum from Myuran Palasandiraan, Director, Finance / Chief Financial Officer, dated March 22, 2022

9.2

General Correspondence

9.2.1

Brampton Christian School Request to Waive Development Charges

Letter from Andy Cabral, Principal, Brampton Christian School, dated February 14, 2022

9.2.2

Traffic Concerns along Highway 10 near Olde Base Line

Letter from the Honourable Caroline Mulroney, Minister of Transportation, dated February 23, 2022

9.3

Petitions

9.3.1

Neighbours of Boston Mills Road for a Safer and Cleaner Community

Petition from Neighbours of Boston Mills Road, dated February 7, 2022

10.

CONFIDENTIAL SESSION

10.1

Confidential Staff Report 2022-0071: Personal matters about an identifiable individual, including municipal or local board employees - Visitor Management Task Force Appointment

10.2

Confidential Staff Report 2022-0106: Personal matters about an identifiable individual, including municipal or local board employees - 2022 Senior of the Year Nominations

10.3

Confidential Staff Report 2022-0022: Personal matters about an identifiable individual, including municipal or local board employees - Community Recognition Night Award Recipients and Community Champion 2022

11.

ADJOURNMENT